Virtual offices have made working remotely a paradise for professionals who previously might have been disconnected from their team. With advanced communication technologies, team members can connect with one another from any location in the world. Furthermore, communication technologies have made it possible for team members to touch base with each other throughout the day as they work on projects.
The virtual office works for the remote office by leasing the use of office space, IT technologies and office equipment at a reduced rate. Check out Servcorp’s London virtual offices at http://www.servcorp.co.uk/en/virtual-offices/ to see the way in which these offices typically work. Moreover, the virtual office has streamlined many of the functions of the office to the point that it has virtually eliminated many inefficiencies.
Let’s take a look at how the virtual office has reduced inefficiencies in contemporary offices leading to increased productivity.
Leasing
Leasing companies have streamlined the process of leasing space and setting up utilities and other amenities for professionals with the virtual office. Conventional leasing requires the business to search for a lease and furnish a space, while also providing utilities, cable, and sewage and water, in addition to other office amenities. With the virtual office, on the other hand, professionals only pay one bill at the end of the month that includes the use of the space and its amenities. Essentially, leasing the virtual office is a more efficient use of time and funds.
Meetings
The virtual office has made even meetings run more efficiently. In days gone by, managers would schedule a meeting, and if they were considerate, they would contact all members to make sure there were no conflicts. As a result, there would be the chance that some would make the meeting and some would not.
Today, however, with the virtual office you could essentially have a meeting with people living or working in different locations internationally. This could be done in a few ways. With video-conferencing tools, you could essentially meet with co-workers negating them having to even to make the trek into the office. Furthermore, you reduce the absenteeism rate for office meetings.
Collaboration
The virtual office has made collaborative efforts run more efficiently just by virtue of the fact that all research tools are right in front of you. While you and your team discuss a particular project, you can peruse the internet to look for information and seek advice from experts. Essentially, the virtual office has reduced the amount of time that it takes for professionals to communicate, research and complete projects.
Bureaucracy
The virtual office has reduced the amount of red tape that it takes to get documents reviewed, signed and returned to the recipient. For one, file sharing programs make it possible to upload a document and send it to your recipient for perusal. If the document needs a signature, online tools such as DocuSign can upload your document, send it to the intended party for a signature, and then get the signed document to the sender within an hour.
Years earlier, business could take days, even weeks, to come to a close because snail mail and other conventional methods of getting paperwork sent to the correct recipient would take longer. The virtual office suite has moved the office infrastructure to the virtual space making even bureaucratic tasks such as these more efficient.
Getting The Edge With Virtual Efficiency
The virtual office in many ways has streamlined many of the tasks that years ago would have taken forever to complete. Through its technological advances, it has made it possible for team members in various locations to complete work in a more efficient manner. For business, this has contributed to the innovation that fuels productivity.
